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10th - 12th May 2019: AGM Details

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Our 2019 AGM and Social Weekend details are now LIVE!

The Date

The weekend starts on Friday 10th May and finishes on Sunday afternoon 12th May.


For our 41st AGM weekend we are heading to the Stratford on Avon area which is very central for most of you. Hopefully this will make access as easy as possible to the widest number of our members.

The 2019 hotel is the: —

Ettington Chase Hotel,
CV37 7NZ

(Just Click Here — and zoom in or out to see the location).

More pictures of the hotel can be found by clicking here.

The hotel is set in 11 acres of grounds and includes a Leisure Club with indoor pool, Jacuzzi, gymnasium and sauna as well as an outdoor tennis court. Plenty of reasons to make it a two day stay!

Room Rates.

For 2019 we have secured a single room rate of £69 whereas the doubles are £79. In both cases this includes breakfast.


The weekend agenda is intended to allow as many members as possible to come and take part. The formal AGM will be on Saturday afternoon but for those who choose to stay on Friday we will head off to a local venue on Saturday morning

On Sunday we are returning to Prescott Hillclimb to take part in the charity car show. There is also the chance to have a run up the hillclimb itself — and at extra cost you can have a much faster run up the hill!

The full Agenda is:-


  • Arrive at Ettington Chase. Early afternoon will best avoid the traffic — and you can then enjoy the Hotels facilities.
  • 7.30pm: Informal Dinner in the Restaurant.


  • 10.00am: Set off for Broadway Tower with morning coffee and then Lunch at the Morris and Brown cafe. Opportunity to explore Broadway Tower with magnificent views of the Cotswolds and/or explore the restored underground Nuclear Bunker (extra cost about £5 a head each item).
  • By 2.30pm: Return to the Hotel for the Formal AGM at 3.30pm.
  • 7.00 for 7.30pm: Annual Dinner followed by prize giving and return of the legendary quiz.


  • 9.30am: Leave for Prescott Hillclimb where Club members (and family/friends in the same car) have FREE access to the Annual Charity Car Show.
  • Lunchtime: Processional run up the Hillclimb course.
  • Option to buy additional runs up the hill (all day) for £40 — reduced from the usual £55. (Please let us know right now if you want to take this up.)
  • 4.00pm: Show and Hillclimb event closes — time to make our way home.

Business element.

Formal AGM Notice.
Our 41st AGM will be held at: -
Ettington Chase Hotel, Ettington, Stratford-upon-Avon, Warwickshire, CV37 7NZ
At 3.30pm on Saturday 11th May 2019.
Any Agenda items to John Tetley by 4th May 2019 please.

The formal AGM is always an important occasion giving you chance to discuss the running of the Club and its future. On its own the formal AGM could be a stuffy thing — but we have wrapped it into a fun weekend for some 40 years now!

We are having the AGM itself on Saturday afternoon. This avoids the need to set off early to attend a morning meeting or the need to book an extra nights accommodation.

What do you need to do?

Firstly you need to decide if you need a room on Friday night as well as Saturday night. The format of the weekend is flexible so that members with less free time can attend the formal AGM on Saturday afternoon and the annual dinner on Saturday night, as well as hopefully partaking in the fun on Sunday.

Once you have decided which nights you want to stay you will need to make sure you have a room at the hotel although you can just attend the AGM if you want without the need for any overnight accommodation.

How to book.
For 2019 we have an excellent room rate of £69 B&B per night for a single room and £79 B&B per night for a double room. To book please ring the hotel direct on +44 (0) 1789 740000 then option '2' then option '1' and quote our booking code of 75225 to get our preferential rates. From overseas dial the 44 and drop the '0'. From the UK just drop the 44 but use the '0'.

Remember; you do not need to pay right now, a credit card will reserve your room, so don't delay. We suggest you ring now whilst you have the details to hand.

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